Schwarzwald-Baar-Kreis: Everything under the roof of a gymnasium: this is how refugees are registered in Villingen

Refugees from Ukraine are currently registered in places where physical education was previously conducted. About 1,500 refugees have arrived at the gymnasium at the Albert Schweitzer School in Willingen since the outbreak of the war of aggression.

A central point of contact has been established across all the authorities in order to be able to process everything required to accept people in an uncomplicated manner and in one place within an hour.

The new central reception center for refugees from Ukraine is located in this gymnasium of the Albert Schweitzer School.

The new central reception center for refugees from Ukraine is located in this gymnasium of the Albert Schweitzer School. | Photo: Hans-Juergen Goetz

It mainly reaches women who have children, as well as some elderly people. Most come with assistants who have looked after them or are at least available as translators. The main languages ​​used are Ukrainian, Russian and English. And if all else fails, the translation app on your cell phone will help you.

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People access the Internet with the provision of a WLAN. This is especially important as it allows them to keep in touch with their families in Ukraine via messaging services such as WhatsApp. Especially with their husbands and fathers who are now fighting there on the home front.

Natalie Danilchenko from Mykolaev takes care of her and her friend's children while waiting for their registration.

Natalie Danilchenko from Mykolaev takes care of her and her friend’s children while waiting for their registration. | Photo: Hans-Juergen Goetz

While many fleeing children play in a corner of the gymnasium and students from Albert Schweizer school often stop to keep the little ones busy, mothers are usually interested in signing up.

Station 1: Get the data

In order for us to be able to issue the necessary documents to refugees on site, the necessary data must first be ...

In order to be able to issue the necessary documents to refugees on site, the necessary data must first be registered. | Photo: Hans-Juergen Goetz

The first point of contact is the staff of the Social Welfare Office. All relevant data is recorded here and the basis for receiving asylum seeker benefits is created. This was initially €370 per person. In the first step, this money is paid in cash at the district office, and later transferred to a bank account once refugees open a basic account with a bank.

Sabine Osterle (left) of the Social Welfare Office shows her new colleague Marine Martin the data recorded in the new formats.

Sabine Osterle (left) of the Social Welfare Office shows her new colleague Marine Martin the data recorded in the new formats. | Photo: Hans-Juergen Goetz

All those who have already found housing will receive compensation for rent, provided that this amount reaches a reasonable amount. It also gives people instant access to the healthcare system. Those who do not yet have housing are first accommodated in refugee housing in the area and receive further care there.

There are often several people at the same time who are registered by the Social Welfare Office staff in the first step.  here they are...

There are often several people at the same time who are registered by the Social Welfare Office staff in the first step. Here are two families from Mykolaiv. The women are here alone with their children while their husbands quarrel at home on the home front. | Photo: Hans-Juergen Goetz

It is also registered who wants and can work. This information is then sent directly to the employment agency so that you can put these people on the job market as quickly as possible.

Stage Two: Residence Permit

The registration process also includes the collection of fingerprints.

The registration process also includes the collection of fingerprints. | Photo: Hans-Juergen Goetz

The residence permit application is accepted at the next stop. In addition to the fingerprint, a passport photo is also taken there so that the fake certificate can be issued immediately. This document serves as a temporary official form of identification until the final identification card, including biometric data, is subsequently delivered from the Federal Printing Office.

Station 3: Residence Registration

Jennifer Schenker works at the population registry office in Villingen-Schoeningen and registers the current place of residence ...

Jennifer Schenker works at the population registry office in Villingen-Schoeningen and registers the refugees’ current place of residence. It’s not easy for them sometimes, especially when the women state that they are alone here and had to leave their husbands behind on the Ukrainian home front during the war. | Photo: Hans-Juergen Goetz

The last step is to go to the registry office, where the temporary place of residence is registered. If refugees bring other documents, such as marriage or birth certificates, they are linked to personal data.

Waldemar Hoch from Bad Durheim is a member of the board of directors

Waldemar Hoch from Bad Durheim is a member of the board of directors of the German National Team of Russia. He and many of his friends are committed to assisting, translating and transporting refugees to the Central Reception Center in Willingen. He has already received two refugee families in his home. | Photo: Hans-Juergen Goetz

If you stop at the gym, you will notice that everything is going very quietly, almost relaxed. This is despite the fact that sometimes up to ten people sit around each desk. Fortunately there are few waiting times, the entire registration process takes about an hour – per person.

Teresa Cobb works at the photo station.  Here she is taking a passport photo of eleven-year-old Victoria Radko from Mykolaiv.

Teresa Cobb works at the photo station. Here she is taking a passport photo of eleven-year-old Victoria Radko from Mykolaiv. | Photo: Hans-Juergen Goetz

More work could come to the assistants soon: “But starting next week we expect more refugees, because people will also be assigned to us via government reception centers,” says Jan Hauser, head of the Social Welfare Office. In order to cope with all this, his employees, like those of other authorities, have to work a lot of extra work.

District office staff shortened the forms to an absolute minimum and translated them into Ukrainian.  where ...

District office staff shortened the forms to an absolute minimum and translated them into Ukrainian. Where possible, you will also receive the required data electronically. | Photo: Hans-Juergen Goetz

“We are glad that we bought all of our vaccination bases furniture last year, because we can now use it again here. We were able to get everything up and running in a few days,” says Arnold Schumacher, Head of the District Regulatory Office.

Within an hour the refugees go through all the necessary formalities at the Central Reception Center in Chilmangas...

Within an hour, the refugees pass all the necessary official stops at the Central Reception Center in Chilmangas. | Photo: Hans-Juergen Goetz

However, Hauser and Schumacher now see the next big challenge for the municipalities. Because now it’s about getting as many kids there as possible into day care centers and schools. A working group was formed to find quick solutions.

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