Refugees from Ukraine: this is how registration works at the reception center in the district of Schwarzwald-Bar – Villingen-Schwenningen & surroundings

An employee in the authority talks with a refugee family. Photo: Hooper


The Central Reception Center for Refugees from Ukraine in the Schwarzwald-Barre region began operations on Monday. During the inspection, it was now explained how the venue was organized.

Villingen-Schwenningen – During the inspection of the Central Reception Center for Refugees from Ukraine in the Schwarzwald-Baar region, representatives of the district office and the cities of Villingen-Schwenningen and Donaueschingen explained the procedure on the so-called registration street of the central reception. It has been running since Monday.



Jürgen Stach, Head of the Department of Social Affairs in the District Office, Jan Hauser, Head of the Social Welfare Office in the District Office, District Administrator Sven Hintersee, and Mayors Jürgen Roth (Villingen Schwenningen) and Eric Pauli (Dunauschingen) led the way through the building at 177 Sturmbühlstraße in Schwenningen .

The region’s director, Hintersee, said the refugees were expected to live in this “terrible situation” in Ukraine. That is why the district office tried to contact the immigration authorities at an early stage so that it could set up a reception center as quickly as possible in about a week. “We wanted to create a central point of contact in the Black Forest – Bar.” Refugees must be able to do all administrative work at once with a single visit. It is important that people arriving in the area also inform the reception centre.

Agree on a time period in advance

It is requested that all refugees not come to Sturmbühlstrasse at the same time without coordination. A specific window of time must be agreed in advance by contacting the admissions office, after which the center can be visited. It is expressly indicated that no services will be lost during subsequent registration. Necessary doctor appointments or similar services can be made prior to registration and then reimbursed.

People should “come to rest”

“It’s important that people find peace here,” Mayor Roth says. “This headquarters is the first step,” says Roth. More offers to help refugees are already in the pipeline. The goal is to support people in such a way that they can lead a normal post-war life as quickly as possible.




“Unbelievable outpouring of support”

Mayor Polly spoke of an “incredible wave of help.” With the situation in Ukraine, one often no longer understands the world. The goal is to provide assistance as unbureaucratic as possible. But bureaucracy is still necessary. He also made an appeal to individuals: The crisis can only be overcome with a combination of private relief efforts and policy support.

From one crisis to another

“We go from one crisis to the next,” Polly said. Therefore, one is now a little “on the crisis test”. Then there will be the existing structures from the refugee crisis in 2015/2016, and that’s exactly where the head of the social services department, Hauser, would like to start. “We should draw the right conclusions from the past refugee crisis and learn from it,” he suggested.

Surprised by a large number

The district office was aware of the need for effective action so that it could assist all refugees arriving quickly. “We weren’t expecting much,” he said, surprised. About 300 to 400 people residing in the area have already been registered. The exact number of refugees already in the Black Forest-Bar cannot be determined. The number is assumed to be several times greater. As the county office wrote in a statement, expectations are quite realistic that at least 860 collective accommodation places will be needed and that more than 2,000 people will likely come to the Black Forest-Baar region.

Three waiting rooms

The procedure in the registry line is as follows. First, the refugees come to three waiting rooms. It is divided between the locations of Donaueschingen, Villingen-Schoeningen and the rest of the region. They are then assigned a number that they will use later to call the next station.

This next stop is the lower receiving authority. It becomes clear here whether people already have housing or they still have to look for a place.

Use a simplified procedure

Once the issue of residence is clarified, the process continues with the immigration authorities, where the registration takes place and the procedure begins in order to be able to issue a residence permit. At this point, a simplified procedure, called the PIK procedure, is used instead of the usual comprehensive procedure. This is the only way to quickly register large numbers of refugees. The more extensive procedure will then be compensated or completed at a later time. This is how the fictional certificate is issued with the work permit attached.

The last step is to go to the Asylum Seekers Benefits Authority, where, among other things, data is recorded and an application for asylum benefits is submitted. If you perform all these steps, the registration is complete.

I’m looking for bigger places

The buildings in which the reception center is located are very tightly built. People are literally standing on each other’s feet in the corridor and in individual rooms. The responsible authorities are already aware of this. That’s why they are already looking for sites with more space for the point of acceptance.

According to Mayor Roth, the city of Villingen-Schoeningen has offered to revitalize the Heilig-Geist-Spital in Villingen to house the refugees. Everything is settled by the owner. However, a final decision has not yet been made, and a final decision must first be made as to whether use as accommodation is possible.

At the same time, the district office is examining other accommodation options, including follow-up accommodations. This is very important in order to have free access to community housing for refugees who arrive spontaneously.


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